Privacy Policy

Mirai Map Co., Ltd.
Kenichi Okamoto, Representative Director

As a fee-charging employment agency licensed by the Minister of Health, Labour and Welfare in Japan, our company fully recognizes its social mission in protecting all personal information handled, and complies with laws and regulations related to the protection of the rights of individuals and personal information.

1.Declaration of Action Policy

Our company will comply with relevant laws and regulations regarding the appropriate protection and use of personal information and specific personal information, and will endeavor to manage personal information and specific personal information appropriately and safely as follows.

• Personal information will be collected, used and provided only to the extent necessary for our company's legitimate business operations, employee employment and personnel management, and will not be handled beyond the extent necessary to achieve the specified purpose of use.
• We will comply with laws, regulations, national guidelines and other standards related to the protection of personal information.
• In order to prevent the risk of personal information leakage, loss or damage by taking reasonable security measures, we will continuously improve our security system for personal information protection by injecting management resources that match the actual conditions of our business. In the event of an emergency, we will promptly take corrective measures.
• We will respond promptly, sincerely and appropriately to complaints and consultations regarding the handling of personal information.

2.Business and Purpose of Use of Personal Information

Based on the Act on the Protection of Personal Information, our company will use personal information to the extent necessary to achieve the following business and purpose of use. Our company will strive to clarify the purpose of use.

• Personal information of job seekers and job seekers in fee-based employment placement business
  To implement fee-based employment placement business (Responding to procedures prescribed in the Employment Security Act and other related laws and regulations, managing information on registrants and job recruiters, communicating with them, introducing job offers, providing them to job recruiters, managing successful contracts, etc.)
• Personal information of seminar participants
  To manage seminars (Management and communication of participant information)
• Personal information of our company employees applying for employment
  To hire our company employees (Communication, selection, etc.)
• Personal information of our company employees
  For personnel and labor management (Social insurance procedures, welfare benefits, personnel evaluations, etc.) and our company PR activities (including publication of our company related articles in media)
• Personal information of those who received inquiries, complaints, etc
  For responding to inquiries, complaints, etc., and resolving disputes
• Other operations incidental to the above items (Including services to be handled in the future.)
• Cases where the application for employment pertaining to employment placement businesses is directly provided in the form of documents, etc. to be filled in by the applicant and submitted to our company, such as a job application form or curriculum vitae (Submission of application forms, etc., in writing, and input of data on web screens, etc., by the principal), and cases where interviews are conducted directly with the applicant at the time of interviews, etc.

3.Use of Specific Personal Information, etc.

Our company will use specific personal information, etc., in accordance with the Number Law, within the scope of the purpose of use specified at the time of acquisition, and only to the extent necessary to achieve that purpose. When we handle specific personal information, etc., we will specify the purpose of use among the affairs specified by the Number Law and notify or publicize it in writing or by other appropriate means.

4. Appropriate Acquisition of Personal Information and Specific Personal Information, etc.

Our company will acquire personal information, etc., from the following sources within the scope necessary to achieve the purpose of use specified in (2) above.

• If the job seeker lives outside Japan, when we obtain personal information of the job seeker from the agency in the country where the job seeker lives, or when we directly interview the job seeker when we interview the job seeker remotely, etc.
• When we directly interview the job seeker when we interview or train our company employees, or when we directly provide the information in documents submitted to our company, etc.
• Our company will acquire specific personal information, etc., within the scope necessary to achieve the purpose of use specified in (3) above, by appropriate and legal means.

Provision of Personal Information and Specific Personal Information to Third Parties

Our company does not provide personal information to third parties without obtaining the consent of the person concerned in advance, except in cases stipulated by laws and regulations.
Our company does not provide specific personal information to third parties except in cases stipulated by laws and regulations.

6.Safety Management of Personal Information and Specific Personal Information

To prevent and avoid the loss, destruction, falsification, and leakage of personal information and specific personal information, as well as unauthorized access to personal information and specific personal information, our company endeavors to protect them appropriately under an appropriate management system, including the development of an internal management system and thorough education of directors and employees.
When the handling of personal information and specific personal information is entrusted to a third party, we will appropriately and legally supervise the entrusted party.

7.Requests for Disclosure of Retained Personal Data Related to Personal Information and Specific Personal Information

Our company will respond to the following requests from the principal or an agent for disclosure of personal information subject to disclosure.

• Notification of Purpose of Use
• Disclosure
• Correction, addition or deletion of content
• Suspension of use, deletion, suspension of provision to third parties

If you wish to request disclosure, etc., please contact our company. We will inform you of the prescribed procedures.

8.Correction, addition, deletion, suspension of use, deletion, and suspension of provision to third parties of personal information and specific personal information

We will strive to manage personal information and specific personal information in an accurate and up-to-date manner.
If a person requests correction, addition, or deletion of personal data held by our company because it is not true, we will conduct the necessary investigation without delay. If we find any errors in the information, we will correct, add, or delete the information.
In addition, if a person requests suspension of use or deletion of personal data held by our company for reasons stated in laws and regulations, such as that the personal data is used for purposes other than those for which it is held, or that it is obtained improperly, we will conduct an investigation and respond in accordance with laws and regulations.
In addition, if a person requests suspension of provision of personal data held by our company to a third party for reasons such as that the personal data is provided to a third party in violation of laws and regulations, we will conduct an investigation and respond in accordance with laws and regulations.

9.Return and Handling of Personal Information on Employment Placement and Dispatch

Personal information submitted by job seekers on employment placement will not be returned under any circumstances. If the job registration period has passed, the personal information will be processed in accordance with our company Regulations.

10.Inquiries

Inquiries regarding the Privacy Policy can be made at the following contact.

Mirai Map Co., Ltd.

Kinga Building 2F, Ogimachi 1-1-25, Naka-ku, Yokohama-shi, Kanagawa 231 0027, Japan

E-mail: info@mirai-map.co.jp TEL:+81-45-550-5468
(Reception hours(JST): Weekdays 11:00~17:00 * During the year-end and New Year holidays, the service is available on the next business day)
*When answering the phone, the content of the call may be recorded for confirmation and recording purposes.